DWG PN-103 / APPROVAL & SIGNATURE ROUTING

Approvals and signatures, routed and recorded.

Pantheon sends documents for review or signature in series or parallel, to a named person or a whole tier, and lets reviewers act straight from their inbox, with every sign-off recorded.

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PANTHEON · APPROVAL & SIGNATURE ROUTING DWG NO. PN-103 SCALE: NONE REV 03
01 Document ready for sign-off

From a workflow or an upload, ready for review or signature.

trigger: workflow · upload
02 · BUILD THE APPROVER LIST · NAMED PERSON OR A WHOLE TIER
CIRCUIT 01 / SERIESroute=series
A1 · legal A2 · finance A3 · general counsel
// one at a time, in order
CIRCUIT 02 / PARALLELroute=parallel
A1 · legal
A2 · finance
A3 · general counsel
// everyone at once, all must sign
// one route per workflow · chosen when composed
03 Gate: every approver signs off

The run holds until the full list has signed. Approve or comment straight from the inbox.

Hold point gate: every-approver
04 · TERMINAL DocuSign: send envelope

On full approval the document goes out for signature, and the completed envelope is recorded against the run.

envelope recorded esign=docusign

NOTE: THE ENVELOPE DOES NOT ISSUE UNTIL EVERY APPROVER ON THE LIST HAS SIGNED.

APPROVED
EVERY APPROVER
ProjectPANTHEON · APPROVAL & SIGNATURE ROUTING
Drawn byLAWYER
Checked byCOMPLIANCE
Approved byEVERY APPROVER
Date2026-07-11
Rev03
Sheet1 OF 1
SHEET 02 / THE PROBLEM

Sign-off is where good work goes to wait.

Approvals scattered across email have no owner, no order, and no record.

EXISTING CONDITION

Today, without Pantheon

  • Approvals chased over email threads
  • No record of who signed off, or when
  • Serial delays with no visibility
  • Reviewers forced into yet another tool
PROPOSED WORKS

With Pantheon routing

  • Routed in series or parallel automatically
  • Every approval time-stamped and logged
  • Reviewers act from their inbox
  • Signature handed to DocuSign at the end
SHEET 03 / METHOD OF WORKS

What runs when something needs sign-off.

The same four steps in series or parallel, chosen per workflow, with the gate held until the whole list has signed.

DETAIL / THE FOUR STEPS

Four steps, every approval

  • A document is ready for review or signature
  • Pantheon builds the approver list, in series or parallel
  • Reviewers approve or comment from their inbox
  • On full approval it is sent for signature and logged
Approval routingrunning
01Document ready for sign-offworkflow · upload
02Build the approver listperson · tier
03Every approver signs offseries · parallel
04Sent for signature and loggeddocusign
esign=docusignDWG NO. PN-103
DETAIL / FROM THE INBOX

Reviewers act from their inbox

Approvals land as email. Reviewers approve or comment by replying, in Outlook or Gmail, so a busy approver never has to open Pantheon.

  • Route to a named person, a sequence, or a whole tier at once
  • Escalate on a deadline
  • Every approval time-stamped and logged on the run
Approver list · route: parallel2 of 3 signed
Legalapproved 11:41 · by email reply approved
Financeapproved 11:58 · by email reply approved
General Counseloffered 09:14 · escalates on deadline pending
run #4483REV 03

of approvals time-stamped and logged

is all a reviewer needs

routing modes: series or parallel

logins required to approve

SHEET 04 / SIGN-OFF REGISTER

Approvals that keep their own record.

Every approval is time-stamped and logged on the run, so the audit trail is complete without anyone maintaining a spreadsheet. When someone asks who approved what, and when, the answer is a row.

WHO SIGNED, AND WHEN, IS A ROW, NOT A SEARCH.

RUN #4483 / APPROVAL ROUTING2026-07-11
RevTimeDescriptionBy
0109:14:02 Document ready for sign-off, from workflow Trigger
0209:14:05 Approver list built: legal · finance · general counsel · route: parallel Platform
0309:14:06 Held: every approver must sign gate Gate
0411:41:19 Legal approved, by email reply Human
0511:58:03 Finance approved, by email reply Human
0614:22:47 General Counsel approved, by email reply Human
0714:22:50 Envelope sent via DocuSign, docketed against the run Platform
EACH ROW CARRIES INPUTS · OUTPUTS · COST · APPROVER
SHEET 06 / RFI REGISTER

What your team will want to know.

RFI-01Can reviewers approve without logging in?
Yes. Reviewers act from their inbox in Outlook or Gmail, so a busy approver never has to open Pantheon.
RFI-02Series or parallel?
Either, per workflow. Route to a named person, a sequence, or a whole tier at once, and escalate on a deadline.
RFI-03Where does signature happen?
Signature is handed to DocuSign at the end of the approval chain, and the completed envelope is recorded against the run.
RFI-04Is there a record of who approved what?
Every approval is time-stamped and logged on the run, so the audit trail is complete without anyone maintaining a spreadsheet.
SHEET 07 / ISSUE FOR SIGNATURE

Give every approval a route and a record.

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SERIES OR PARALLEL · SIGNED FROM THE INBOX · EVERY SIGN-OFF RECORDED